Constitution of
Kilfeacle Community Association
As revised and adopted on 4/4/2022
This constitution supersedes all previous constitutions
a) To establish, operate and manage community facilities in the district of Kilfeacle to the benefit of the local community in general
b) To establish a Sub-Committee to operate and manage Kilfeacle Community Tennis Club.
c) To develop, promote and seek to have implemented programmes, policies and strategies which enhance Kilfeacle Community in general and the Association in particular
a) To employ or otherwise appoint one or more persons to manage and execute the Association’s business in accordance with its objects.
b) To purchase, take on lease or in exchange, hire, let or otherwise acquire any real or personal property and any rights or privileges which Association may consider necessary or convenient for the promotion of its main objects, and to construct, maintain, furnish, improve and alter any building necessary or convenient for the conduct of the affairs or the promotion of the objects of the Association.
c) To engage with any government or local authority to further enhance our facilities.
d) To borrow or raise money for any purposes the Association may think fit subject to the prior written approval of the Trustees
e) To accept subscriptions and donations of any kind.
f) To invest any monies the Association does not immediately require in investments, securities or property as may be considered fit.
g) To establish or permit the establishment of sub-committees for the purposes of facilitating the better promotion of the Association
h) To insure against all risks and claims to which the Association or its assets may be or become liable with reputable insurance companies.
i) To hold exhibitions, meetings, lectures, classes, seminars and courses, either alone or with others.
j) To permit its facilities to be used for any purpose which it considers to be appropriate and within the terms of its objectives
a) reasonable and proper remuneration to any member, officer or servant of the Association for any services rendered to the Association
b) interest at a rate not exceeding 1% above the Euro Interbank Offered Rate (Euribor) per annum on money lent by the Committee members or other members of the Association to the Association
c) reasonable and proper rent for premises demised and let by any member of the Association to the Association
d) reasonable and proper out of pocket expenses incurred by any committee member in connection with attendance to any matter affecting the Association
(b) Such approval may only be given at a general meeting of members at which two-thirds of those present and entitled to vote, vote in favour of such addition, alteration or amendment.
MEMBERSHIP
THE COMMITTEE
a) Members of the Committee shall be elected by those present and entitled to vote at the Annual General Meeting of the Association in accordance with procedures to be adopted by the Committee from time to time.
b) The Committee may also, from time to time, co-opt such additional members as it deems necessary.
c) The Term of office of Committee members shall be three years from the first AGM following their appointment and retiring Committee members may offer themselves for re-election.
d) Notwithstanding 14(a) above, the Chairperson of each Sub-Committees or their nominee shall be an ex-officio member of the Committee
e) The officers of the Committee shall include a Chairperson, Secretary and Treasurer and such other officers as may be deemed necessary from time to time.
f) The term of office of the Chairperson or other officers of the Committee shall be 3 years. Officers whose term of office has expired may offer themselves for re-election
g) One third of the Committee shall resign from office at each of the three AGMs following the adoption of this Constitution. Those to retire shall be those longest in office and, if there is equality between members, shall be determined by agreement or by lot. Those who retire may offer themselves for re-election.
h) The Chairperson of the Committee shall preside at all meetings of the Committee and shall see that orders and resolutions of the Committee are carried into effect.
i) At its first meeting following each AGM, the Committee shall elect officers to fill any vacancy which may have arisen.
SUB-COMMITTEES
(b) Each Sub-Committee shall produce an Annual Report including the financial situation of the Sub-Committee and shall submit a summary in writing to the Committee of the Association.
a) The Committee shall establish and maintain in place a Sub-Committee to manage the tennis activities of the Association. This Sub-Committee shall be designated as the Kilfeacle Community Tennis Club (KCTC) and shall have the obligation to adopt and amend from time to time a constitution of its own appropriate to its being a sports club but subject to the approval of the Committee of the Association. Such Constitution shall be deemed to be the Terms of Reference of the said Sub-Committee
b) The Sub-Committee shall have the right to seek and admit to membership of the club those who wish to participate in the sporting activities of the KCTC, to regulate the playing activities of such members and to require such members to pay fees in respect of their membership of the KCTC. Such membership shall not confer membership of the Association which may, however, be applied for separately.
c) The Sub-Committee shall enter into a formal arrangement with the Association with regard to its access to and use of the tennis and other facilities on site.
TRUSTEES
PROCEEDINGS OF THE COMMITTEE
a) of all appointments of members of the Committee and of officers of the Association made by the Committee.
b) of the names of the Committee members present at each meeting of the Committee or any Sub-Committee.
c) of all resolutions and proceedings at all meetings of the Association and of the Committee and Sub-Committees.
FINANCE
(b)The accounting records shall be kept at such place as the Committee shall think fit and shall at all reasonable times be open to the inspection of the officers of the Association.
(c) The treasurer shall prepare and present a statement of the financial affairs of the Association at the A.G.M.
INDEMNITY
Constitution